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Unpaid invoice in New York small claims

Client won't pay your invoice? Collect it in small claims.

If a client or customer has not paid an invoice for work you delivered or goods you sold, small claims court is a low-cost way to collect. You do not need a lawyer. The strength of your case usually comes down to clear proof: the agreement or terms, the invoice, evidence the work or goods were delivered, and a record of your attempts to collect.

In New York, small-claims cases are heard in the Small Claims Court (the small claims part of the local civil court) and you can sue for up to $10,000 (in New York City; $5,000 in district and city courts; $3,000 in town and village justice courts).

Unpaid invoice: steps that matter

  1. Send a final written demand (a clear statement of what is owed and a payment deadline) and keep proof you sent it.
  2. Gather your contract or written terms, the invoice, delivery/completion proof, and any messages showing the other side accepted the work.
  3. Confirm you are within the statute of limitations below before you file.
  4. File in the correct court for where the defendant is or where the work happened, and keep every date and document together.

Filing your Statement of Claim (in NYC, form CIV-SC-50) in New York

  1. Confirm you can sue and pick the right county. Only an individual age 18+ can be a small-claims claimant (a parent/guardian sues for a minor); corporations, partnerships, associations and assignees cannot sue (they must use Commercial Claims). In general you sue in the county where either party resides; in NYC, if no party resides in the City, you may sue where a party works or has a business address.
  2. Fill out the Statement of Claim at the Clerk's office. Go to the Small Claims Court Clerk's office in the proper county and fill out a Statement of Claim (NYC form CIV-SC-50). You must be able to explain the reason for the suit, know the amount claimed, and have the correct name and address (including zip code) of the person or business being sued. (Non-NYC residents suing an NYC resident may instead file by mail using the Instructions for Filing / CIV-SC-66.)
  3. Pay the filing fee. In NYC, pay $15.00 if the claim is up to and including $1,000, or $20.00 if the claim is over $1,000 and up to $10,000. Payment must be cash, certified check, money order, or bank check payable to 'Clerk of the Civil Court' (no personal checks). If you cannot afford the fee, ask the clerk about the Fee Waiver / Poor Person's Relief form (CIV-GP-15).
  4. Get a hearing date; the clerk serves the defendant. The clerk gives you a hearing date (NYC hearings are usually at 6:30 p.m.; daytime hearings can be requested by seniors, disabled persons, or night workers with proof). The clerk then mails the notice of claim to the defendant by certified mail and by ordinary first-class mail.
  5. Prepare your evidence for the hearing. Before the hearing, gather evidence supporting your claim (e.g., a written agreement, itemized bills or invoices marked 'paid,' receipts, at least two itemized written repair/service estimates, canceled checks, photographs, damaged items, letters). Arrange any witnesses, and use a subpoena if a witness or records will not appear voluntarily.

Filing fees: Filing and service fees are set locally and vary; confirm the current amount with the court. A fee waiver is available if you cannot afford the costs.

Deadline that applies to your unpaid invoice

An unpaid invoice is usually a contract or account claim. If you had a signed agreement or written terms, the written-contract statute of limitations below typically applies; a purely verbal deal usually falls under the oral-contract period. That statute is the deadline to file, so do not wait too long.

Written contract: 6 years (CPLR 213(2))

Answering a lawsuit: There is no formal written 'answer' in NY Small Claims Court. After filing, the clerk serves the defendant a notice of claim stating when to appear; the case is decided at the hearing on the assigned date. (A defendant may file a counterclaim, and a small-claims case will not go to trial until the defendant has been served.)

Serving the defendant: The court clerk serves the defendant; the claimant does not. The clerk mails the notice of claim by certified mail and by ordinary first-class mail. If the first-class notice is not returned by the post office as undeliverable within 21 days, the defendant is presumed to have received notice. If mail cannot be delivered, the court gives a new hearing date and arranges personal delivery, which must be done by someone 18+ who is not a party (never by the claimant). If the defendant cannot be served within 4 months after filing, the claim is dismissed (it can be refiled later).

Appeals: An appeal can be taken only from a Judge's order or judgment (arbitrator/referee decisions, settlements, and defaults are not appealable). File a Notice of Appeal (NYC form CIV-GP-67A), have a non-party 18+ serve a copy on the opponent, file the original with an Affidavit of Service, and pay the appeal fee. The appeal must be filed within 30 days from service of the judgment or order plus written notice of its entry (no time limit if a copy of the judgment/order was never served). The appeal is a review by the Appellate Term of the Supreme Court (not a new trial); an appeal does not by itself stay enforcement of the judgment.

This page is general information, not legal advice, and CaseBySelf is not a law firm. Rules, fees, and deadlines change and vary by court: verify with the specific court where you file. Source: NY Courts CourtHelp: Small Claims (overview and limits). Last reviewed 2026-06-23.